Imperial College of Science, Technology and Medicine (the “College” or “Imperial”) is committed to protecting the privacy and security of your personal information.
This privacy notice describes how we collect and use personal information about you during and after your relationship with us, in accordance with the applicable data protection legislation.
Imperial College London acts as a “data controller” for the Target Malaria website. This means that we are responsible for deciding how we hold and use your personal information. We are required under data protection legislation to notify you in this privacy notice how we process your personal information. This privacy notice explains how Target Malaria uses the personal data we collect from you when you use this website. It is important that you read this notice, together with the College’s Data Protection Policy. We may update this notice at any time.
Data protection principles
We will comply with data protection law. This says that the personal information we hold about you must be:
- Used lawfully, fairly and in a transparent way.
- Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
- Relevant to the purposes we have told you about and limited only to those purposes.
- Accurate and kept up to date.
- Kept only as long as necessary for the purposes we have told you about.
- Kept securely.
The kind of information we hold about you
The legal basis for processing your data under the data protection legislation is consent.
We collect, store, and use the following categories of personal information about you:
- Personal and contact details: name, place of work, personal or work email address
- How you interact with our website including which pages you visit and the time and date of your visit(s), your computer or mobile device’s Internet Protocol (IP) address
How is your personal information collected?
The following information is collected if you complete our online form:
- Your name
- The organisation you represent
- Email address
We use this information to respond to your queries and provide you with updates on our work. Your information is held securely and only accessible by Imperial College staff, data transmitted to our website is encrypted in transit for added security and protection. Your details will be retained for the duration of the project to enable us to deal with any queries.
We also collect personal data when you complete a customer survey, provide feedback on any of our message boards or email us.
The Information Commissioner’s Office (ICO) defines a cookie as “a small file of letters and numbers that is downloaded on to your computer when you visit a website. Cookies are files saved on your phone, tablet or computer when you visit a website.
For further information, visit allaboutcookies.org.
Cookies that measure website use
We use Google Analytics to measure how you use the website so we can improve it based on user needs. We do not allow Google to use or share the data about how you use this site.
Google Analytics sets cookies that store anonymised information on how you got to the site, the pages you visit on this website and how long you spend on each page and what you click on while you’re visiting the site.
Types of cookies
- Strictly necessary cookies: These will generally be used to store a unique identifier to manage and identify the user as unique to other users currently viewing the website, in order to provide a consistent and accurate service to the user.
- Functionality cookies: These relate to how the user interacts with the website but. They can also be used to prevent the website user being offered a service again that had previously been offered them and rejected.
- Performance cookies: These are limited to performance and website improvement.
- Targeting/advertising cookies: These contain a unique key that identifies individual user’s browsing habits or store a code that can be translated into a set of browsing habits or preferences using information stored elsewhere. These can be turned off via the cookie banner.
Cookies set by this website
|__cfduid||This cookie collects and anonymizes End User IP addresses so that they cannot be personal identified.||The cookie is a session cookie that expires after 30 days.|
|__ga||Used by Google Analytics. Tracking Traffic Sources and Navigation||Persistent, expires after 6 months. Can be blocked or opted-out.|
|__gid||Used by Google Analytics. Tracking Traffic Sources and Navigation||Persistent, expires after 6 months. Can be blocked or opted-out.|
|vuid||We use Vimeo to embed videos onto our website. These cookies are used by Vimeo to collect analytics tracking information.||Persistent, expires after 12 months. Can be blocked or opted-out.|
|_gtag||Used by Google Analytics. Tracking Traffic Sources and Navigation||Persistent, expires after 6 months. Can be blocked or opted-out.|
Change of purpose
We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal information without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
We may have to share your data with third parties, including third-party service providers and other entities in the College group.
We require third parties to respect the security of your data and to treat it in accordance with current data protection law.
Why might you share my personal information with third parties?
We may share your personal information with third parties where required by law, where it is necessary to administer the relationship with you or where we have another legitimate interest in doing so. When a contact form has been filled in and sent to us, the enquiry is forwarded to the most appropriate person within the organisation who can deal with that query.
Which third-party service providers process my personal information?
“Third parties” includes third-party service providers (including contractors and designated agents) and other entities within the College group. The following activities are carried out by third-party service providers.
How secure is my information with third-party service providers and other entities in our group?
All our third-party service providers and other entities in the College group are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.
What about other third parties?
We may share your personal information with other third parties, for example in the context of the possible sale or restructuring of the business and operations of the College. We may also need to share your personal information with a regulator or to otherwise comply with the law.
Links to other websites
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal information on our instructions, and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. Details of retention periods for records held by the College are available online in the retention schedule
In some circumstances we may anonymise your personal information so that it can no longer be associated with you, in which case we may use such information without further notice to you.
Rights of access, correction, erasure, and restriction
Your duty to inform us of changes
It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your relationship with us.
Your rights in connection with personal information
Under certain circumstances, by law you have the right to:
- Request access to your personal information (commonly known as a “subject access request” or SAR). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it. Details of how to make a SAR are available here
- Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
- Request erasure of personal information. You can ask us to delete or remove personal information where there is no good reason for us to continue processing it.
- Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party).
- Request the restriction of processing of your personal information. You can ask us to suspend the processing of personal information about you, for example, if you wish to establish the accuracy of the data held about you or our reason for processing it.
Right to withdraw consent
Where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please contact the College’s Data Protection Officer via email@example.com
Data Protection Officer
The College’s Data Protection Officer oversees compliance with this privacy notice. If you have any questions about this privacy notice or how we handle your personal information, please contact the Data Protection Officer in writing at:
Imperial College London
Data Protection Officer
Faculty Building Level 4
London SW7 2AZ
Or via e-mail: firstname.lastname@example.org
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO) the UK supervisory authority for data protection issues. The ICO usually requests that you address issues with the data controller (in this instance Imperial College London) before making a complaint.
Changes to this privacy notice
We may update this privacy notice at any time which we will publish on this website, and we will provide you with a new privacy notice when we make any substantial updates. We may also notify you in other ways from time to time about the processing of your personal information.